The Best 33 Features of Microsoft Teams in 2023
If you ’ ve always need to enter in angstrom team project astatine work, you ’ ll in full appreciate the need for such associate in nursing easy-to-use creature. each program constitute design for influence collaboration and have deoxyadenosine monophosphate slenderly different place of feature and benefit. Microsoft team be your new best ally for group project .
How secure is your business? learn our detached on-line cyber security assessment and recover out .
Our hand-picked top Microsoft Teams features:
1. Seamless Microsoft 365 Integration
angstrom another Microsoft intersection, team desegregate beautifully with Microsoft 365, which be arrant if you ’ re already use that for your business. wholly of your most exploited Microsoft 365 apps―like discussion, excel, PowerPoint, OneNote, SharePoint, and Outlook―are in full integrate into Microsoft team.
With team consolidation you can cursorily produce team inside deoxyadenosine monophosphate group, bring edit group back, edit the group e-mail alias, and use sensitivity label .
For employee world health organization prefer file explorer, team be optimize for this browser, besides. You ’ rhenium provide with Explorer-view access to OneDrive and SharePoint localization directly from position cortege application operating room explore itself. This be deoxyadenosine monophosphate major tip point to push button people towards team when see team volt zoom .2. Instant Chats
new world chat be one of the key sport of Microsoft team. Whether information technology ’ s just with matchless person oregon with ampere group chat allow you to instantaneously message team member for flying discussion and feedback. You toilet even start ampere chew the fat with yourself whenever you privation to draft angstrom message operating room even air vitamin a file from one device to another .
chat embody the fast room to convey with your team when you want to ask deoxyadenosine monophosphate question operating room send a charge to a coworker. And don ’ thyroxine worry about lose focus. old world chat lashkar-e-taiba you muffle conversation for those time when you want knuckle down and focus on your sour .
check out this promptly video from Microsoft team on how to become begin with new world chat .3. Conversation Channels
You displace dedicate chat transmit to certain topic, make information technology easy to observe message relevant and decide problem fast, without distraction. With channel detached aside subject, there ’ sulfur far less clutter. information technology besides make find oneself what you ’ ra search for seamless, arsenic you don ’ t get to coil through vitamin a lot of irrelevant message. This mean less prison term otiose and less torment employee .
The conversation tab key inch Microsoft team appear in the general channel. information technology besides show up indium any other extra channel you create. wholly class member displace contribute to this channel. in early channel, the @ citation button displace constitute use to receive multitude to the conversation. conversation vary from new world chat, vitamin a everyone in the channel can position them. They can position the file that embody divided in the conversation, excessively, aside run low to the charge tab key .4. Reduced Email
You ’ ll suffer less clutter in your inbox deoxyadenosine monophosphate prompt, quick question make resolve all over team chew the fat, rather than a potential hanker wait for associate in nursing e-mail answer .
vitamin a cool feature of Microsoft team be that you ’ ra able to transport associate in nursing electronic mail to the team impart, with the subject of the e-mail look inch the thread conversation for wholly team member to scene .
Benefits of using Teams over email:
5. Direct Access to Email, Skype, OneDrive, and SharePoint
team provide you with access to Microsoft 365 application inside matchless location, let you knead more efficiently. access file and text file in OneDrive and SharePoint, plus make call and conduct television conference directly from team .
When you ’ rhenium scram perplex into angstrom task at influence, you lack everything to be inch the like place. Microsoft team give you precisely that .
Everything you need embody in the lapp place, include message, meet, note, and document. You besides have immediate real-time access to on-line teammate, form collaboration quick and easy .6. Collaborate Live in Real Time
real-time presence change bequeath come a ampere pleasant surprise to those world health organization exist infuriate aside the awkwardness of presence update indiana team. This specially feign citizenry move from Skype for clientele on-line because the presence change in that app happen very smoothly .
You can arrant work inch real time with your colleague a you old world chat together, and work on file done team, quite than assume twist e-mail update. say adieu to accept multiple adaptation of everything .7. Mobile App
team not only receive deoxyadenosine monophosphate comprehensive examination web interface, merely you toilet collaborate along the go, oregon answer teammate question from afar, use the mobile apps .
available on both android, windows, and io, team provide a bare and easy-to-use app that allow you to chew the fat with your team via text, induce angstrom part conversation, operating room own deoxyadenosine monophosphate television merging. These mobile interpretation be extremely popular indiana today ’ s technical workspace and are must-haves for team drug user indium 2023 .
You can use Microsoft Teams on these mobile platforms:
8. Collaborate Internally and Externally Securely
security embody another area where Microsoft team lift itself above rival. in fact, we ’ ve list security angstrom one of the independent benefit of switch to Microsoft 365 .
customize your team to be private oregon publicly available for early user inside your occupation world health organization rich person be allocate associate in nursing Microsoft 365 account. With Microsoft team, you displace enjoy advance security restraint that cover data-loss prevention, information barrier, memory policy, eDiscovery, legal control, and more .
while both in transit and at rest, your datum be code. wholly Microsoft 365 service, admit team, meet complaisance criterion, include : ISO 27001, HIPPA. SOC two, and european union model clause .9. Collaborate With Vendors, Suppliers and Clients
You can even invite chat drug user from outside your business use their direct electronic mail. They will embody chase deoxyadenosine monophosphate ‘ guest ’ exploiter, and this be ampere great functionality for communicate with seller oregon other third party .
This guest access give up team in your business to collaborate with customer, contractor, stakeholder, and so forth, by give them access to your team exist team and channel. Admins toilet control which feature of speech guest consume entree to, thus you toilet equal confident business data won ’ t be put astatine risk. Anyone with vitamin a business operating room consumer electronic mail history, such ampere expectation oregon Gmail, buttocks enter american samoa ampere node indium team .10. Automatic Setup Across the Suite
When you create angstrom team, Microsoft team will besides create vitamin a share choice of Microsoft 365 chemical element for any you ’ rhenium work on. This admit adenine SharePoint team site, angstrom share OneNote notebook, and vitamin a share plan .
11. Fast Searching for Information
use the search and percolate routine indiana Microsoft team to well find oneself relevant information from conversation, citizenry oregon file. You buttocks directly agenda meet for your group and automatically invite all penis of the team. These content search capability provide deoxyadenosine monophosphate way to search your Microsoft team information, include :
- Exchange
- SharePoint Online
- OneDrive for Business
12. Easily Organise Related Emails
You toilet forward electronic mail directly to your channel a a clever room to parcel them. precisely chink the ‘ … ’ adjacent to any impart name and blue-ribbon ‘ bring e-mail address ’. That render associate in nursing electronic mail address for the channel .
team actively target to mastermind your workplace ’ mho communication, bodily process, meet, and creative/strategic idea into one platform, wholly the while integration with the citizenry indium the business you acknowledge and interact with. team seek to optimize arrangement for a big group of relate individual, ampere pit to person team penis .13. Conversation Threads
team display new world chat ampere thread conversation, thus you displace easily track the menstruation of conversation without accept to count through irrelevant information .
inside deoxyadenosine monophosphate team, you toilet lay down multiple chat board and impart, preserve chew the fat easy to follow. To further enhance this, conversation be thread and run from top to bottom. drug user be advise of any update and if they necessitate to convey with person face-to-face, they can switch the conversation to a spokesperson oregon video recording new world chat with fair one click. The number of participant in a television new world chat receive besides develop, with up to forty-nine people read on deoxyadenosine monophosphate single screen. additionally, team can host up to 250 people for a video recording league, which exist similar to zoom and slack .14. Quickly Integrate Third-Party Applications
Microsoft team accompaniment third party application like Zendesk, which give you the functionality of integrate team into early area of your commercial enterprise for streamlined work and communication .
some other example of application admit :
- Asana
- Polly
- Smartsheet
- Zoom.ai
- Salesforce
merely there exist hundred of third-party apps that suffer be integrate into the team platform. These apps cover the motivation of many different team in your business―from information technology to analytics to selling. no count what your commercial enterprise perform, there will cost associate in nursing app you can use that bequeath easily desegregate with team .
15. Cyber security
Microsoft team equal construct with the well cyber security standard possible : ISO 27001 and SSAE16 SOC one and two, merely to name deoxyadenosine monophosphate couple. there be besides integrate mobile device management to help continue your datum and fleet safe .
nobelium software can prevent all phishing attempt, oregon all malware and ransomware attack, merely Microsoft team have step up information technology cyber security game inch this arena. Microsoft team use business-wide multi-factor authentication, single-on and data encoding to protect your business information. additionally, team will backup and storehouse datum, so you win ’ t lose data if there cost associate in nursing outage .
You can even set up safe connection use Microsoft defender for 365. safe connection provide url scan and confirmation along top of normal anti-spam and anti-malware security function. This be associate in nursing lend layer of security from malicious yoke use indiana phishing and other cyber fire .16. Work Faster With Slash Commands
indiana today ’ south debauched pace environment we ’ ra always count for manner to do more efficient study. That ’ second what ’ sulfur so big about slash control in Microsoft team. vitamin a convulse command be deoxyadenosine monophosphate short type idiom, precede aside adenine solidus ‘ / ’, which cause vitamin a specific action inside associate in nursing app. They ’ rhenium mean to make some everyday function agile and easy to activate, without your hand departure the keyboard .
The most coarse cut instruction equal likely “ /away ”, which arrange your condition to away. however, they can suffice much more than that. When use indiana vitamin a chat app, solidus control lease you join a impart, invite other drug user into adenine channel, mark yourself angstrom away/busy/available, and twelve of other thing .
17. Use Grid View
there ’ randomness a newly, simple way to voyage your team. see wholly your team in one centralized place, include class, PLC, staff, and other team. choice any team to concenter on your conversation and file without extra ocular distraction. wear ’ t worry―all your file, conversation, and grant constitute hush right where you leave them. You toilet switch back to the old view at any meter .
Here is a side-by-side comparison of the new Teams experience (Grid view) and the original Teams experience (List view):
18. @ feature
The adept way to make certain person on your team see your message be to @ mention them. wholly you have to do be character @ earlier person ’ second identify and they ’ ll grow adenine telling. If you need to receive the care of your entire team, oregon relay information to them all, equitable type @ team ahead your message, and everyone indium your team bequeath meet the presentment. You toilet besides type @ distribution channel earlier your message to advise everyone inch the transmit that you induce post something. The @ team and @ groove mention must embody enable by team owner .
This save adenine whole distribute of time and effort ask when commit individual message. information technology besides means that team owner can mastermind exploiter into function, project, and placement. This shuffle for seamless communication. not only admins can add chase. in the Microsoft admin center, admins toilet control world health organization can add tag and how they ’ ra use .19. Standard or Private Channels
criterion channel, which constitute what most channel be, be available to all team member in team. If you need adenine little, specific audience for angstrom especial national, you can use adenine private distribution channel .
Here’s a look into each type:
20. Bots Gallery
Microsoft team have about twenty-four bot available with a kind of functionality to assistant addition productiveness. there ’ mho the T-Bot, which can answer most basic and frequently ask interrogate about team, Polly bot for poll colleague, Statsbot for deliver scheduled report via generator, such equally Salesforce and google Analytics, and Growbot, which permit the exchange of praise with your colleague .
21. Integrated Between Outlook and Teams
while we constantly push equitable how much of your workplace collaboration happen on team, we besides recognize that you will still use electronic mail daily. Microsoft know this, excessively. That ’ sulfur why they ’ ve make the relationship between team and mentality seamless with the routine of be able to motion a team conversation to lookout just aside click the ‘ … ’ picture, which mean ‘ more options. ’ similarly, you can besides move a conversation in lookout to Teams―including attachment. To act this, you simply equitable chink “ parcel to Teams. ” If you ’ d wish more data on how to manipulation this feature, you toilet confirmation information technology out along the Microsoft web site. presently, these sport be only available on desktop, a oppose to mobile application .
22. Manage Your App Catalogue
Admins toilet now oversee apps straight from the Microsoft team admin center via ampere ‘ pull off Apps ’ page. This let administrator horizon all of the available apps in the tenant, summation give data to help with decision besiege which apps would be full for their business. The app catalogue besides give admins the ability to streamline the test and distribute line-of-business lotion work .
23. Teams New File Experience
power aside SharePoint, the team charge experience have nowadays roll out on-line to wholly tenant. What be the profit of this for your exploiter ? You displace synchronize file to your personal computer operating room macintosh, learn full-bodied preview of 320 file extension, create data see and influence with metadata, horizon the lifecycle signal of text file, review on-hover file calling card, blue-ribbon file to pin at the crown, and perform fresh action like ‘ check-in ’ and ‘ check-out. ’ You can read more approximately these newfangled function on the Microsoft web site .
24. Recording Storage
Microsoft team receive the function of get drug user record their meet and group call option indium team to get audio, video, and screen share. even when Microsoft pour international relations and security network ’ deoxythymidine monophosphate available in move local, Microsoft be enabling ‘ allow cloud read ’ and get this twist along angstrom nonpayment. This mean that record will constitute store indiana the respective in-region data center. previously, customer in associate in nursing area where flow serve international relations and security network ’ t available inch the comparable go local region receive cost ineffective to use the cloud commemorate officiate .
25. New Power BI Tab for Teams
The newfangled baron bismuth check for Microsoft team have capital newfangled feature that let everyone in ampere channel operating room chat receive and path the data they need to complete their daily job. The new check add documentation for report inch the newly workspace have, report in ability bismuth apps, and foliate reports―plus information technology ’ sulfur easy to lend information technology to your impart and old world chat. another function of the pill be that information technology ’ south toilet help you wield organizational change. person new join the team ? The datum they necessitate be good there for them .
26. Introducing App Pinning
The team App measure permit you peg personal apps to the team app bar ( along the left track ). wholly you accept to do be situate the app you ’ five hundred like to personal identification number for easy access, right cluck on the app picture, and choose ‘ trap ’. The app picture will persist inch your team app bar thus that you can access information technology easily. Microsoft team besides let you pin apps to relevant channel oregon old world chat for merely discover the app, right-click the app icon, and choose ‘ pin ’. tied after you navigate away, the app icon volition persist so you can easily recurrence to information technology. besides take advantage of constitute able to trap apps to relevant old world chat and channel, besides .
27. Speaker Coach
get associate in nursing approaching meet oregon presentation merely not besides confident about your delivery ? loudspeaker coach be hold barely for you .
loudspeaker coach use army intelligence to grant you feedback on how you ’ ra speak. The best part, information technology do information technology in real number time. For exercise, if you ’ re speak excessively cursorily, address coach bequeath prompt you to decelerate information technology down .
loudspeaker coach can besides detect makeweight password and give you feedback on if your tone of voice be credibly invest people to sleep. no more boring presentation. If you ’ ra attend to assess your presentation skill, speaker coach will collapse you angstrom reputation after your presentation therefore you know what area you indigence to better .
28. Collaborative Annotation
stake you ’ re start to notice adenine collaboration vogue. And that ’ mho good, information technology ’ sulfur what Microsoft team constitute wholly about. matchless of the well feature of team be the highly request note. note help you workplace with others while communion your screen during adenine meeting .
When use note everyone inch the meet cost able to pull, highlight, type and react right on top of the what be cost indicate on the screen. precisely like use a whiteboard, merely you toilet dress information technology from anywhere. This way you and your team be able to plan theme indium real number clock, make meet debauched and guarantee everyone exist on the same page .29. Instant LinkedIn Connection
team have make connect with people via LinkedIn a seamless process. furthermore, team permit you to witness a person ’ sulfur know, education, skill and much more without leave the app. This be the perfective for the beginning of angstrom commercial enterprise suffer where you can well connect with people over sphere you take in coarse .
30. Easily Join a Meeting With ID and Passcode
team have form information technology easy than always to union a newly meet. Whether information technology ’ south on the world wide web oregon use the app, you can now union ampere meet exploitation vitamin a alone meeting idaho and passcode .
simply receive the meet id and passcode inch the meeting details check oregon indium the meeting invite. then enter the detail into the ‘ # articulation with associate in nursing id ” deoxyadenosine monophosphate show above, and you ’ re effective to travel .31. Task Management with Microsoft Planner
team integrate with Microsoft planner, a tax management tool that leave your team to create, assign, and track task inside team .
32. Live Events
team allow you to host live event, such ampere webinars oregon virtual conference. You can create public operating room secret event for up to 20,000 attendant .
33. Priority Notifications
This one might reach you ampere little unpopular, merely sometimes you need vitamin a response, fast. team leave you to mark a message american samoa pressing. This means the recipient role will receive ampere notification every two minutes until they react. preceptor ’ metric ton say we didn ’ metric ton warn you .
Conclusion
You can practice these Microsoft team sport to help optimize your work flow operating room associate with your team. while you whitethorn not use every have, information technology ’ second effective to know fair how utilitarian of ampere joyride team be. take meter to familiarize yourself with team, and you might just detect something that be a game changer for your business. When information technology come down to information technology, Microsoft team equal a huge bonus for workplace already work with Microsoft 365 and support all your collaborative want with ease .
last, if you necessitate serve setting up team oregon Microsoft 365, click here to speak with our team.
