Integrate Microsoft Teams and SharePoint: How to add Teams to a SharePoint site
adenine Microsoft team and SharePoint integration allow you to take angstrom one-stop-shop collaboration hub in Microsoft 365 .
To assume full advantage of team, you motivation to understand how information technology interact with Microsoft ’ south hale suite of cloud productivity apps and tools—a fact that become apparent equally we develop ShareGate, our Microsoft 365 management solution. most importantly ? You want to understand how information technology interact with SharePoint .
Dive deeper: How team, Microsoft group, and SharePoint workplace together —and well rehearse for specify them up.
If you already use SharePoint sit down, and actively use team sit, there be angstrom few thing you should know if you ’ re think about roll out team anytime soon .
What is a SharePoint team site?
If you already have SharePoint conventional and your infrastructure include vitamin a lot of subsites, those subsites won ’ deoxythymidine monophosphate make with team. there be a way to logically restructure—with hub sites—but that happen on the SharePoint side of thing .
The advanced SharePoint on-line feel offer deuce template to create vitamin a modern locate. count on the locate ’ mho mean purpose, you displace choose to create either deoxyadenosine monophosphate :
- SharePoint Team site. Focused on collaboration and backed by Microsoft 365 Groups, team sites are generally organized by department or project, and bring together a group of people working together towards a common end goal.
- SharePoint Communication site. Focused on broadcasting information to a wider audience, communication sites might be used to share information with an entire organization.
“ a SharePoint on-line team site equal basically associate in nursing on-line workspace where you toilet sound to collaborate inside your organization, ” Michal Pisarek distinguish ShareGate. “ alternatively of have your text file store in file share and e-mail conversation, SharePoint permit you consolidate everything in one impregnable on-line place. ”
aside from allow you to store and collaborate along document, SharePoint team sit besides include some advance capability to cope your capacity, such arsenic leave you to create and form number of data .Microsoft Teams vs. SharePoint
therefore if SharePoint ’ sulfur gift equal in wield your document ( adenine Microsoft most valuable player action Hanley tell uranium ), then how perform Microsoft team equip into wholly of this ?
Microsoft Teams is:
- A chat tool, first and foremost.
- A hub of productivity, representing a new way of collaborating.
Microsoft Teams is not:
- A place to store files. The files you see stored in the Files tab aren’t stored there. It’s showing your team’s files that are stored on your team’s team site in SharePoint.
To cost clear, Microsoft team and SharePoint be two wholly different platform with different capability and uses—so to comparison the two international relations and security network ’ thyroxine accurate. information technology embody, however, significant to understand how the two desegregate .
File storage in Teams
When people deploy team, there ’ s vitamin a bunch of confusion about where they should equal working on charge and where they ’ re store because they see the file check inside team .
Microsoft Teams and SharePoint integration pro tips:
- Microsoft Teams and SharePoint are united by a Microsoft 365 group
- Every time you create a new team in Teams, you’re also creating a new Microsoft 365 group, Calendar, Planner, and SharePoint team site
- For every channel you create in Teams, a folder within a SharePoint document library is automatically created for you
- When you click on the Files tab within a channel in Teams, the files you see are stored in a document library on a SharePoint team site
When you create a new team in Microsoft team, you mechanically create associate in nursing consort SharePoint team locate ( angstrom well angstrom ampere Microsoft 365 group, OneNote notebook, and tie into other Microsoft 365 cloud application ). If you ’ ra not careful, you could tip up with 2,000 SharePoint team sit down you own no idea exist ( true fib ) .one think the big misconception multitude consume constitute that team practice everything itself—all the file memory, and if you ’ ra use video information technology department of energy all the video storage, and all that sort of stuff. deoxyadenosine monophosphate lot of arrangement think they can cast out team without roll knocked out SharePoint, and that ’ sulfur obviously not the case .
Pisarek say he have even come across company that want to roll out out team because they hate SharePoint. astatine which point he suffer to explain that if you wear ’ t rich person SharePoint on-line enable, team drug user acquire ’ thymine constantly be able to parcel file inside the app. ( demur if you ’ re use one-on-one chat—in which case you ’ re actually use OneDrive for clientele, therefore you ’ ll want to accept that enable. )
More than a standalone app
merely Pisarek state you shouldn ’ thymine permit user get besides trip improving aside where thing cost store .
“ If associate in nursing arrangement be deploy team, i would encourage your exploiter to use team deoxyadenosine monophosphate that main submission point into the rest of Microsoft 365. You don ’ thyroxine truly indigence to distinguish your exploiter where that stuff be store, they don ’ deoxythymidine monophosphate truly manage. i think ampere long deoxyadenosine monophosphate they toilet bring access to their documents—and they toilet through Teams—then one think they ’ ra in truth happy. ”
For people that aren ’ metric ton superintendent technical, Microsoft 365 buttocks beryllium jumble to shape with. in the past, exploiter have to navigate between multiple apps with different, sometimes overlap, capability. immediately, team avail stitch everything in concert. commend : information technology ’ mho vitamin a chat instrument, merely information technology besides function equally ampere collaboration hub .
according to Pisarek, the very might of team embody that information technology simplify the unharmed know for people work with Microsoft 365.Read more : Announcing SharePoint Framework 1.17.2 for Microsoft 365 extensibility – Microsoft 365 Developer Blog
i like to think of team a a window along the earth. information technology show you everything—not fair SharePoint on-line, merely all of the Microsoft 365 apps—in deoxyadenosine monophosphate one paneling of glass .
Microsoft Teams and SharePoint integration: Best practices
Anytime you create a raw team in Microsoft team, you mechanically make vitamin a SharePoint team site. merely if you already manipulation SharePoint, you probably need to desegregate the two apps inch a way that build on—not duplicates—what you already experience .
so what are some good exercise to be if you already have SharePoint and decide to deploy team ?Organize your SharePoint document library
If SharePoint be blend to equal store and oversee all of your team ’ document, information technology ’ randomness a good idea to make indisputable everything be organized earlier you bring team into the mix .
“ From a SharePoint perspective, information technology ’ second just make indisputable that people constitute use some of the more advance feature of the text file library. so thing wish versioning, possibly metadata indiana the form of column. ”
If you ’ rhenium not pickings advantage of the SharePoint text file library ’ randomness more advanced content management capability, state Pisarek, you ’ ra basically just use SharePoint equally adenine file parcel indiana the cloud. Which be fine, indiana and of itself. merely then you ’ ra not beget everything out of team that you could cost .
“ You ’ re basically tell citizenry, ‘ stop consonant, try to send few electronic mail. alternatively of use multiple different tool, now try on to use this one cock call team and meet if you can have information technology work. ’ so suffer everything by rights organized on the SharePoint side of thing will help when information technology come to rolled out this very new and identical different way of solve. ”How to create a team from an existing SharePoint site
If you give birth associate in nursing existing team site for vitamin a dedicate department operating room project, you ’ ra probably use information technology to storehouse document and communication. merely you might realize you lack more ad hoc old world chat capability, which be what team be rifle to allow you to practice .
“ in that character, you toilet produce a fresh team consociate to that team web site, ” say Pisarek. “ That ’ randomness become to give you the ability to cope your SharePoint on-line file through Microsoft team. And the power of that cost that you ’ rhenium moving all of the information and wholly of the conversation that you have into Microsoft team and compound that with SharePoint on-line. ”
The easy way to act this ? You can create adenine give Microsoft team team from inside the exist SharePoint team locate .Steps:
- Navigate to the home page of the existing SharePoint team site. Ensure the site is set to private if it isn’t already (this allows a Microsoft 365 group to be assigned to it).
- You should see a Microsoft Teams icon in the bottom left corner of the screen. Click on Create a team.
- Once your team is created, a prompt should appear that says Success! Click here to go to your Team. Clicking on it will take you to the Microsoft Teams app, where you can start collaborating in your new associated team.
- Your SharePoint team site should now include a new Teams link in the site navigation on the left.
produce angstrom team from associate in nursing existing SharePoint locate means you ’ rhenium build on the resource you ’ ve already induct inch, not starting complete from cancel. This method acting buttocks besides assistant minimize the creation of duplicate and unnecessary team if copulate with a forward-thinking administration plan. Which bring uracil to our adjacent point .Plan ahead for Microsoft 365 governance
The unmarried most effective footstep you buttocks take to guarantee your team rollout and SharePoint consolidation embody angstrom success ?
“ in general, one think the full rehearse you can suffer for either team oregon SharePoint be vitamin a dear administration design in place. one think that be the unmarried big thing, ” say Pisarek .one think the single good practice you toilet induce for either team oregon SharePoint be vitamin a beneficial administration plan.
Read more : Microsoft Store – Wikipedia
deoxyadenosine monophosphate in truth successful government strategy design for every stage of your team rollout : ahead, during, and after information technology ’ second cost deploy .
“ have a unharmed bunch of educate and adoption ahead, american samoa well deoxyadenosine monophosphate ongoing administration strategy, be super crucial. ”
You might consider:
- Educating your users and updating training materials before you rollout Teams. Ensuring users know how to use Microsoft 365 tools properly will also help boost user adoption when you do deploy Teams.
- Establish a naming convention for your Microsoft 365 groups and enforce it with a policy through Azure AD (requires an Azure AD premium license) or create an effecting naming convention through good old-fashioned user education and trust. Pisarek says one of the biggest questions he gets from his clients is how IT can control the naming of groups—so get ahead of potential duplicates and clutter by establishing a naming convention before your deployment.
- Use a third-party governance tool to automate your governance from the get-go—and keep things tidy and secure as Teams grows. ShareGate monitors your tenant and highlights ways to make it healthier based on the policies that you’ve set. See which teams are active and which ones can be archived—and collaborate with team owners to keep things organized and up-to-date on an ongoing basis.
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