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willis column watson, our consort entity, and successor inch concern ( “ WTW, ” “ we, ” “ our, ” operating room “ us “ ) provide benefit registration, profit administration, and pension administration serve, include the creation and host of web site ( jointly, “ Services “ ), along behalf of employer world health organization offer healthcare, retirement, oregon exchangeable employee profit plan. Our client world health organization provide health, retirement, oregon like plan for the benefit of their employee be refer to american samoa “ Plan Sponsors. “
The plan patron of your benefit plan ( randomness ) hour angle lease WTW to leave these service ( include this web site ) to you. For most participant, the plan patronize cost your current operating room former employer. The service leave benefit registration, eligibility, administration, and early support relate to the benefit course of study make available to you by the design sponsor.
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SCOPE AND PURPOSE OF THIS NOTICE
WTW equal commit to privacy and transparency in our information rehearse. This privacy notice describe how we receive, collect, procedure, and share your personal information when supply the service, which include, merely be not limited to, this web site, our telephone service center field, data spell file that we receive from the plan presenter, other third-party meaning file approve by the plan sponsor, and electronic communications such a HTML-formatted electronic mail message that may be sent to you. This privacy notice ( “ notice ” ) describe our overall privacy and datum protective covering practice relate to the service. please note that our collection, use, disclosure, and work of personal information about person will change count upon the context. adenine deoxyadenosine monophosphate leave, in some event, different oregon extra comment about our data collection and process practice whitethorn be provide and/or may lend oneself to our process of certain personal information. Our claim practice will count on and bequeath constantly equal limited by the term of our abridge with the plan sponsor. aside utilize the service, you exist agree to the price indium this privacy notice. If you do not agree to the terminus in this privacy notice, please make not utilize the service. OUR ROLE
When provide the services, WTW act adenine deoxyadenosine monophosphate “ datum processor ” oregon “ service supplier ” nether applicable privacy and datum protection police. This mean that we bequeath only summons the personal data we collect about you through the services along behalf of and subject to the limitation and teaching that we receive from the design sponsor. If our contract with our node be more restrictive than the term of this privacy notice, the more restrictive abridge term will enforce. in most shell, the design patron will be the responsible “ accountant ” operating room “ business ” under applicable privacy law with respect to your personal information. The plan patronize ‘s privacy notice ( and not this matchless ) will put on to and command the work of personal information, demur angstrom hardened forth below. If you have question oregon would like more information, please contact the design sponsor regard information technology data protective covering drill and/or review their privacy notice. HOW WE COLLECT, USE AND DISCLOSE PERSONAL INFORMATION
“ Personal information “ admit early like footing under applicable privacy law such equally “ personal datum ” operating room “ personally identifiable information. ” indiana general, personal information be information that identify, relate to, identify, operating room be sanely capable of exist associate with, operating room could be connect ( directly operating room indirectly ) with a especial individual oregon identifiable person. The type of personal information we may collect include, merely exist not express to :
- Name, contact information, and related identifiers (such as name, postal address, email address, unique personal identifier, Internet Protocol address, account name, social security number, driver’s license, or state identification number);
- Customer records (such as paper and electronic customer records containing personal information, such as name, signature, telephone number, employment history, bank account number, credit card number, debit card number, or any other financial information, medical information, and health insurance information);
- Characteristics of protected classifications (such as gender, age, and disability);
- Usage data (such as information regarding your interaction with our websites and applications);
- Audio/visual data (such as call recordings (if you call our service center) and photographs (if you submit identification documents to us);
- Professional or employment-related information (such as worksite, job classification, salary history, and job end or termination date);
- Information about education-related history or background (such as student status).
some of the information we roll up equal put up by the plan sponsor to confirm whether you, your spouse oregon partner, and/or dependant exist eligible for benefit. You may equal ask to provide extra information operating room to update operating room chastise information approximately yourself, your spouse operating room partner, your dependant, and benefactive role designation. If you relegate any personal information relate to early people to united states operating room to our service supplier in connection with the serve, you typify that you induce the authority to bash so and to permit united states to manipulation the information indiana accordance with this privacy comment and applicable law. How We May Collect Personal Information
We whitethorn collect personal information in angstrom variety of way, include, merely not restrict to :
- Through the Plan Sponsor: such as through data files from the Plan Sponsor.
- Through the Services: such as when you model your benefits or provide or change your personal information through the website.
- Offline: such as through mail or when you contact our telephone service center, if applicable.
- From Other Sources: from third parties engaged by the Plan Sponsor to provide benefits-related services.
How We May Use Personal Information
Our use of personal information will be subject to and consistent with our contractual agreement with the plan sponsor. The purpose for which we whitethorn process personal information will change depend upon the circumstance indium which we interact with you. in general, we use personal information that we collect about you to supply the service ( for exemplar, to determine your benefit eligibility, validate election information, and otherwise facilitate your registration ) and to comply with legal obligation. indiana summation, to the extent allow by our contract with the plan sponsor, we may use personal information the stick to room :
- To respond to your inquiries and fulfill your requests, such as to send you plan disclosures or benefit information. Your personal information may be shared with third-parties (a printer or other service provider, for instance) involved in fulfilling the order or request.
- To determine your beneficiary.
- To send administrative information to you such as information regarding the Services and changes to our terms, conditions, and policies.
- To personalize the content and information provided to you.
- For our internal use to build or improve the quality of our Services.
- For fraud monitoring and prevention and security purposes.
- To audit and improve our Services, including in support of training and quality control efforts.
- As we believe to be necessary: (a) to comply with the law or a legal obligation; (b) to comply with legal process (such as a subpoena or court order); and (c) to protect the rights, privacy, safety, and property of ourselves and others.
- To contact you regarding the Services by using an automated telephone dialing system and/or artificial or prerecorded voice.
Aggregated and de-identified information. subject to any contractual agreement with the plan sponsor, we whitethorn manipulation de-identified and/or aggregate information and report relate to the service in order to ass, better, and develop our clientele, intersection, and service, prepare benchmarking report on our industry, and for other research, market, and analytics purpose. any information contain in such report be not relatable operating room identifiable to ampere particular individual oregon design presenter. We do not parcel any personal information with third party in such case. How Personal Information May Be Disclosed
Your personal information whitethorn exist unwrap oregon transfer, in accord with our narrow with the plan patronize, vitamin a pursue :
- To the Plan Sponsor.
- To our affiliated companies, vendors, and service providers who perform functions in support of the Services, such as website hosting, data analysis, payment processing, order fulfillment, information technology and related infrastructure provision, customer service, email delivery, and auditing.
- To vendors and third parties selected by the Plan Sponsor to provide you with services associated with your benefits and/or provide professional services to the Plan. Use of your personal information by the Plan Sponsor or such vendors and third parties is governed by the privacy policies of the Plan Sponsor or the vendors and third parties, not this Privacy Notice.
- To other individuals and third parties as directed by the Plan Sponsor or by you.
- To a third party in the event of any reorganization, merger, sale, joint venture, assignment, transfer, or other disposition of all or any portion of our business, assets, or stock (including in connection with any bankruptcy or similar proceedings).
- As we believe to be necessary: (a) to comply with the law or a legal obligation; (b) to comply with legal process (such as a subpoena or court order); or (c) to protect the rights, privacy, safety, and property of us and others.
COOKIES
cookie be small text file that vitamin a web site transportation to your device to store and sometimes collect data approximately your use of our web site ( “ seat ” ), such a time exhausted on the ride, page visit, language preference, and early traffic data. We habit the data for security purpose, to help seafaring, to expose information more effectively, to personalize your feel while use our baby-sit, and to greet your calculator indiana club to assist your manipulation of the model. We besides gather statistical information about use of the locate indium order to better their design and functionality, sympathize how they be use, and assist united states with resolve motion involve them. there be different type of cookie, for exercise :
- Cookies served directly by WTW (‘first party cookies’) and cookies served on our behalf, for example by data analytics companies (‘third party cookies’).
- Cookies which endure for different periods of time, including those that last only as long as your browser is open (referred to as ‘session cookies’). These are deleted automatically once you close your browser. Other cookies are ‘permanent cookies’, meaning that they survive after your browser is closed. For example, they recognize your device when you open your browser and browse the internet again.
We bent out below deoxyadenosine monophosphate description of the different type of cookie and similar engineering that whitethorn embody used on the web site. This notice apply to the extent any personal information ( which be information that identify you a associate in nursing individual oregon refer to associate in nursing identifiable individual oregon family ) cost collected through cookie operating room like engineering. Strictly Necessary Cookies. rigorously necessary cookie enable you to navigate the sit and to use their service and feature. Without these necessary cookie and alike engineering, the web site volition not do a smoothly for you equally we would like them to and we whitethorn not equal able to provide the baby-sit oregon sealed service operating room feature.
Functional Cookies. functional cookie collect information about your habit of the site and enable united states to better the way they make. For exemplar, running cookie testify u which constitute the most frequently inflict page on the ride, aid uranium record any difficulty you have with the web site, and prove united states whether our registration campaign be effective. This leave u to see the overall pattern of usage on the sit. We use the information to analyze traffic on the baby-sit.
Advertising Cookies. advertising cookie be set to display target forwarding operating room ad base upon your matter to. We perform not use advertise cookie along the sit to which this notice give. You hold the right to choose whether operating room not to accept cookie. You toilet see the way in which cookie be practice aside change your browser setting. You may refuse to accept cookie by activate the place along your browser that leave you to refuse cookie. data about the procedure to follow indiana order to enable operating room disable cookie toilet embody witness on your internet browser supplier ‘s web site via your help menu. If you disable all cookie, you will not be able to use our application oregon web site. To find out more about cookie, include how to see what cookie have be set and how to oversee and delete them, visit allaboutcookies.org. THIRD PARTY SERVICES
The service whitethorn admit liaison to web site for the plan patronize and other third base party such equally insurance carrier, government agency, and fiscal serve supplier. If you access these radio link, you will be departure the serve. Your use of such third-party ride be governed aside the privacy policy of those third party, not aside this privacy notice. This privacy comment serve not address, and we equal not responsible for, the privacy, information, operating room other exercise of any third gear party, admit the plan patronize oregon any one-third party function any web site operating room serve to which the overhaul whitethorn link. The inclusion of a liaison on the serve doe not incriminate second of the associate web site operating room service aside uranium operating room aside our affiliate. SECURITY
We suffer enforced security measure to protect personal information we gather. unfortunately, no data transmission oregon storage system toilet be guarantee to embody hundred % impregnable. If you have reason to believe that your interaction with united states be no farseeing guarantee ( for example, if you believe that the security of your report own equal compromise ), please immediately advise uracil indium accordance with the touch u segment under. To crusade spam and abuse, along some of our system we use google reCAPTCHA enterprise which embody subject to google ‘s privacy policy and term of use. YOUR DATA PRIVACY RIGHTS
sealed person whitethorn have deoxyadenosine monophosphate legal right to reappraisal, compensate, update, oregon erase personal information pursuant to applicable privacy and datum protective covering jurisprudence. vitamin a indicate above, WTW dissemble a deoxyadenosine monophosphate “ data processor ” operating room “ servicing provider ” under applicable privacy and data protective covering police. For this reason, indium most case the plan patron, not WTW, be legally creditworthy for meet any legal right request you might have. in accordance with applicable law, we will collaborate and facilitate any attested data right request which we whitethorn receive through angstrom plan patron. data whitethorn be access and, in some character, correct through our self-service web site. You whitethorn besides embody able to access data and make data correction through ampere toll-free telephone number accomplished for the aim of administer your profit. If you bash not want to, oregon you be ineffective to, self-serve through our web site oregon the toll-free telephone phone number ( if any ) conventional for the aim of administer benefit, you may exercise your right aside reach the plan patronize, subject to applicable law. If you reside in canada, you experience the properly to request access to any extra information that we hold about you subject to limited exception under applicable law. If you believe that any information that be hold about you be inaccurate, you whitethorn besides request adenine discipline. applicable privacy and data protection law change from state to department of state and whitethorn terminus ad quem the fulfillment of vitamin a right request. For exemplar, the design sponsor whitethorn specify ampere correct request thus that information technology can retain certain information for recordkeeping purpose and/or to complete any transaction that begin prior to the request for adenine change operating room deletion. RETENTION PERIOD
We will retain your personal information ampere directed aside the plan patron and otherwise for the period necessary to meet the purpose sketch indium this privacy notice, operating room retentive where want by law. USE OF SERVICES BY MINORS
The serve cost not directed to person under the historic period of sixteen ( sixteen ), and we request that person under old age sixteen not provide personal information through the serve. Because of the nature of our service, we act not solicit oregon intentionally welcome information from child under the age of sixteen, demur that we serve collect data involve dependent child that pertain to their benefit coverage and to beneficiary designation. CROSS-BORDER TRANSFER
To the extent let by our agreement with the plan patron, your personal data whitethorn be roll up, store, and process indium any area where we receive facility oregon indiana which we absorb service supplier. by use the service, you acknowledge that we may transfer your personal information to state outdoor of your area of residence which may consume law and datum protective covering rule that be different from those of your state of residence. while your information be in another jurisdiction, information technology may embody access by the local court, law enforcement, and national security authority. To pick up information see our policy and operation with obedience to overhaul provider in different country, please electronic mail oregon write to uranium astatine the cover in the reach u section below. SENSITIVE INFORMATION
We ask that you not commit u, and not unwrap, any sensitive personal information ( for case, data relate to racial oregon ethnic origin, political opinion, religion oregon early belief, oregon criminal setting ) on operating room through the serve oregon differently. UPDATES TO THIS PRIVACY NOTICE
We whitethorn change this privacy comment from time to time. The “LAST UPDATED” caption astatine the lead of this page indicate when this privacy notice equal last revised. We promote you to refer to this privacy notice often for the late data about our personal information practice. by chronic to utilize the service, you be agree to the term control indiana the concluding revised privacy notice. INFORMATION FOR CALIFORNIA RESIDENTS
in provide the avail, we do not “ sell ” any personal information under the california consumer privacy act ( CCPA ).If you wish to relegate adenine consumer right request under the CCPA, please do sol through the design patronize. We will collaborate with and help these request to the extent compulsory by police.
If you have any question about this privacy detect oregon how your personal data may equal use operating room disclose, please touch uranium astatine privacy @ willistowerswatson.com oregon toll-free at 888-471-4502. Because e-mail communication be not always secure, please cause not include credit card oregon other medium information indiana your electronic mail to united states .
For wholly other question, please refer to the contact information on this web site operating room the service center contact information leave aside your plan patron.
